"Bookkeeping" can mean very different things depending on who's doing it. Here's what our monthly service actually covers, and why it's usually worth more than the time it saves.

The core monthly work

  • Processing all sales and purchase transactions in your accounting software
  • Reconciling your bank accounts, so what's recorded matches what actually happened
  • Keeping your VAT records accurate and ready ahead of each quarterly return
  • Matching receipts against card and bank transactions
  • Correcting and tidying anything that's been miscoded, so year-end accounts don't start from a mess

What you get to see

Beyond the processing itself, a monthly service gives you a set of management figures you can actually use: profit for the month, who owes you money and for how long, and what you owe your suppliers. That's the difference between finding out how the year went in month thirteen, and knowing where you stand while there's still time to act on it.

Why it pays for itself

Clients on a monthly service tend to have fewer surprises at year end, catch cash-flow problems earlier, and spend far less time hunting for information when a lender or the bank asks a question. Most of the value isn't the bookkeeping itself; it's having accurate, current numbers whenever you need them.

We run this on Xero, QuickBooks or Sage, depending on what suits your business, and can move you across from spreadsheets or an existing system without disrupting anything mid-year.

What we need from you

A monthly service works best as a two-way arrangement. It helps if your bank feeds are connected, receipts are uploaded or photographed as you go, and you let us know about anything unusual, such as a new loan, a large purchase or a change in how you are paid. Little of this takes long when it is done as you go, and it is far quicker than rebuilding a whole year's records at once.

Digital records and Making Tax Digital

VAT-registered businesses already have to keep digital records and file through compatible software, and Making Tax Digital for Income Tax is phasing in for sole traders and landlords from 2026 to 2028, depending on income. Keeping your books in cloud software month by month means your records are already in the right form when the rules apply to you.

Is a monthly service right for you?

It tends to suit businesses with regular transactions, VAT or staff, owners who want up-to-date figures, and anyone whose books keep slipping down the to-do list. If you only have a handful of transactions each month, a lighter arrangement may be enough, and we will say so.

Curious whether a monthly service would suit your business?

Talk to us about monthly bookkeeping →